How to write a breach of lease by landlord letter: Sample

Often, the landlord of a rental property fails to live up to the contract agreed upon with the tenant. In these cases, the tenant has the right to file a breach of lease by landlord letter to claim what they are entitled to.

The landlord must take care to provide the tenant with everything they need to rent the apartment in good condition. Otherwise, the tenant can take legal action according to local laws to protect himself in this type of situation where there is a breach of lease by landlord.


What is considered a breach of lease by landlord?

A breach of lease by landlord may occur when the landlord fails to perform the duties and responsibilities outlined in the lease or other legal agreement relating to the property. A common form of landlord breach is failure to repair and maintain the property properly.

The landlord is responsible for maintaining the property in a habitable and safe condition, which includes fixing structural, plumbing, electrical, and any other problems that may affect its habitability. If the landlord fails to make the necessary repairs within a reasonable time after being notified, it could be considered a breach of contract.

breach of lease by landlord letter

Another common breach of the lease by landlord is failing to meet deadlines for property delivery. If the lease specifies a date by which the landlord must deliver the property to the tenant and fails to meet that date without valid justification, this is considered a breach of the lease.

In addition, a breach of contract can also occur if the landlord fails to comply with the agreed-upon terms and conditions regarding the payment of rent. This may include unlawfully increasing the rent without notice or following procedures established by law, failing to provide proper rent receipts, or failing to recognize the tenant’s rights regarding security deposits.

The landlord’s lease violation may also invade the tenant’s privacy. Suppose the landlord enters the property without proper authorization or providing the prior notice required by law. In that case, this may be considered a breach of the lease and a violation of the tenant’s rights.

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Can I withhold rent if the landlord breaches the lease?

If your landlord breaches the lease, you generally cannot withhold rent unless your lease specifically allows it or you agree in writing with your landlord to avoid a breach of contract claim. Tenants are usually allowed to withhold rent until repairs are made or problems are corrected, but some states may require that rent be paid to the court or into an escrow account.

Tips for writing a breach of lease by landlord letter

Drafting a letter to your landlord regarding a rental agreement violation demands clarity, professionalism, and meticulous attention to detail to convey your concerns and seek resolution effectively. Here are some essential tips for writing a breach of lease by landlord letter:

  • Be specific and detailed: Clearly outline the landlord’s violation of the lease agreement. Provide a thorough description of the issue, including relevant dates, times, and any accompanying documentation or notices.
  • Use formal language: Maintain a professional tone throughout the letter. Address your landlord respectfully and avoid using emotional language or making unfounded accusations.
  • Reference the rental agreement: Directly cite the pertinent section of the rental agreement that the landlord has breached. This reinforces your stance and clarifies the terms that have been violated.
  • State your expectations: Clearly articulate the actions you expect the landlord to take to rectify the violation. Be explicit about your desired resolution, whether it involves necessary repairs, addressing privacy concerns, or providing compensation.
  • Set a deadline: Establish a reasonable deadline by which you anticipate the landlord’s response and corrective action. This adds urgency to your request and establishes a timeframe for resolution.
  • Provide contact information: Include your contact information in the letter to facilitate further discussion or updates on the resolution process. Ensure your landlord has a means to reach out to you.
  • Keep copies and records: Maintain a copy of the letter for your records before sending it to your landlord. Document any responses or actions taken by the landlord related to your letter.
  • Consider legal assistance: If the violation is significant or your landlord fails to respond, seek guidance from a tenant rights organization or attorney to explore additional recourse options.
  • Maintain professionalism: Write in a composed and professional tone, even if you’re frustrated or upset by the violation. A respectful approach increases the likelihood of a constructive response from your landlord.
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If you don’t receive a timely response or if the issue persists, consider sending a follow-up letter or exploring alternative avenues, such as mediation or legal action, to resolve the issue.

How to write a breach of lease by landlord letter sample

Sample breach of lease by landlord letter

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]



[Landlord’s Name]

[Landlord’s Address]

[City, State, ZIP Code]


Dear [Landlord’s Name],

I am writing to address a serious matter concerning the lease agreement for the property at [Address of the Property]. As a tenant, I have upheld my responsibilities outlined in the lease agreement, including timely rent payment and property maintenance. However, it has come to my attention that you, as the landlord, have breached specific lease agreement provisions.

Upon thoroughly reviewing the lease agreement dated [Date of Lease Agreement], it is evident that you have not met several obligations outlined therein. Specifically, the following breaches of the lease have occurred: (enlist the issues).

These breaches have significantly impacted my quality of life and rights as a tenant. Despite my attempts to resolve these issues amicably through verbal communication and written requests, there has been no satisfactory response or action from your end.

Therefore, I kindly request that you take immediate steps to rectify these breaches of the lease agreement. I expect a timely and appropriate response outlining the steps you will take to remedy the situation. Failure to do so may result in further action, including legal recourse to enforce my rights as a tenant.

I trust that we can resolve these matters promptly and amicably to ensure a mutually beneficial landlord-tenant relationship moving forward. I appreciate your attention and look forward to your prompt response.


[Your Name]

What happens when there is a breach of lease by landlord?

If a landlord violates the lease, there may be different consequences depending on the severity of the violation and local laws and regulations. First, if the landlord fails to comply with the obligations set forth in the lease, the tenant may have the right to take legal action to seek a remedy. This may involve sending a written notice to the landlord, informing him of the violation, and requesting correction or repair.

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In some cases, the lease may specify a period during which the landlord must correct the breach before the tenant can take further action. If the landlord does not take reasonable steps to correct the violation within the specified time, the tenant may have the right to terminate the lease and seek damages.

In more severe situations, if the landlord continues to violate the lease materially, the tenant may have the right to terminate the lease immediately without allowing the landlord to correct the violation.

Additionally, depending on local laws and regulations, the tenant may have the right to seek compensation for expenses resulting from the landlord’s breach, such as the cost of alternative housing, emergency repairs, or legal fees. The tenant must keep adequate records and documentation to support any compensation claim.

In some cases, local laws may provide additional remedies for tenants, such as withholding rent until the breach is remedied or seeking a court order to compel the landlord to comply.

sample breach of lease by landlord letter

What to do before suing your landlord for breach of contract

Before withholding rent and suing landlord for unsafe living conditions, ensure that your apartment is uninhabitable, that you or a guest did not cause the problem, and that you have given the landlord notice and a reasonable opportunity to fix the problem. Remember, a landlord can withhold a tenant’s security deposit if the tenant breaks the lease without just cause.