Although paperwork may not be a landlord’s favorite part of the job, it is a chore one cannot avoid. However, you know the difficulty of drafting and writing professional letters, especially when writing a thank you letter to the tenant.
You may even feel inclined to put off writing this letter, especially if you are preoccupied with another task. However, the truth is that all landlords should draft this document for their tenants. The bottom line could benefit from this practice if done correctly.
What is the purpose of this document?
Having tenants is a situation that can generate more worries than expected. However, not all of them are bad, and hopefully, you will find some that comply with all the rules set out at the beginning of the lease.
In these cases, it is good to send a thank you letter once the lease ends and you plan to vacate the property, benefiting both parties and will maintain a good relationship between the landlord and the tenant.
For the tenant, the thank you letter has greater benefits because it is a way to have a letter of recommendation for their next lease. A letter from the former landlord thanking them for their behavior is a great way to show they are good tenants.
Sample thank you letter
If this is the first time doing this letter it may seem complex and confusing for tenants who don’t have help. For that the best thing to do is to have some model of what will go written such as:
“Mrs. Akane Bedi
December 16, 2011
Mr. Ritvik Daruka
Cooper Road, Fort
Mumbai – 400 001
Dear Mr. Daruka,
Before I vacate the apartment, I would like to express my sincere thanks to you for being a good and responsible tenant. You have followed all the rules and regulations that we have set and agreed upon in our contract and I appreciate it very much. You have taken care of the apartment and the furniture and appliances are all in good condition after five years of your stay.
I hope you enjoyed your stay in the city and felt at home in my apartment. The place is a bit dated but it is cozy and complete with the necessary amenities for a comfortable stay. Please refer the place to your friends or acquaintances who I am sure will be as well mannered as you. I wish you all the best as you settle in another city.
Ms. Akane Bedi”
Is it an obligation to make this letter?
For any lawyer or specialist in leasing terms, it is an obligation to make this document. It is a way to thank the tenants who complied with all the rules agreed upon at the beginning.
It is also a document that can do in a few minutes, or you can ask the lawyer to draft it properly. For most tenants, it is a way to have a letter of recommendation to show to the next landlord who rents their property.
Writer and content creator interested in Entrepreneurship, Marketing, Jobs and landlord issues. I have a bachelor’s degree in Communication from the Andrés Bello Catholic University, VE, and I also studied at Chatham University, USA. In this blog I write and collect information of interest around agreements, property and mortgage.