8 best small landlord software · Pros and cons

For small real estate owners, finding efficient and user-friendly tools to manage properties can be time-consuming and arduous. However, the best small landlord software can bring a sense of relief, simplifying rent management, payment tracking, property maintenance, and more. This software acts as a reliable partner, streamlining these processes and freeing up valuable time for small landlords to focus on providing the best experience for their tenants while ensuring their properties are well-maintained.

When it comes to choosing the best small landlord software, it’s not just about the features. It’s about the power it gives you as a small real estate owner. With its automated rent collection, expense tracking, tenant communication, and maintenance request management, the right software puts you firmly in the driver’s seat of your property management. It should have a user-friendly interface and excellent customer support to ensure you feel confident and in control of your property management.


What is a small landlord software?

Small landlord software is a specialized tool designed to help small-scale property owners manage their rental properties efficiently, freeing up their valuable time. It typically provides different features to ensure excellent and fair communication between landlord and tenant. That’s why choosing the best small landlord software is so important.

This type of software simplifies property management and offers financial reporting features. Also, some platforms provide additional functionality, such as online rental listings, tenant screening, and maintenance request management, further enhancing the economic benefits of using such software.

8 best small landlord software · Pros and cons

How do you choose the best small landlord software?

Choosing the best small landlord software doesn’t have to be a daunting task. It’s about finding a solution that aligns with your specific needs. Look for software that offers robust capabilities for online rent collection, detailed financial tracking, seamless tenant communication, and efficient maintenance request management. Remember, the right software is out there, waiting to make your life easier. You can do this with ease and confidence.

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However, it’s just as important to prioritize software solutions with intuitive when searching for the best small landlord software, easy-to-navigate interfaces, and responsive customer support. These aspects are crucial to guaranteeing a hassle-free experience. Additionally, exploring user reviews and scheduling product demos can provide valuable insights, ultimately helping you find the perfect solution tailored to your needs.

Top 8 best small landlord software

  1. Avail

Avail offers a free plan with an unlimited number of units. It provides features such as online rent payments, work order management, tenant screening, and automatic listings.

  1. Landlordy

Landlordy is a simple solution that offers iOS and Android apps. Its free version has limitations, but you can upgrade to a premium version for additional features and data backup.

  1. TenantCloud

TenantCloud offers an affordable Starter plan for $15.60 per month if billed annually. It includes essential features like rent payments, maintenance management, and application listings. They also have a Growth plan for managing more extensive portfolios.

  1. SimplifyEm

SimplifyEm is a good option if you primarily need an accounting tool to manage your properties. It offers robust accounting features, QuickBooks integration, reminders, and automated rent payments. They have a free trial version available.

8 best small landlord software · Pros and cons

  1. Property Matrix

Property Matrix is suitable for businesses with specific reporting needs. It offers over 500 customizable reporting fields and features like a mobile app, custom user roles, and ACH and credit card payments. However, it is relatively more expensive compared to other options.

  1. Rentec Direct

Rentec Direct provides a comprehensive set of property management features, including good accounting features, work order management, tenant communications tools, and an owner portal. Its pricing model is tiered based on the number of units.

  1. Buildium
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Buildium offers a deep set of features for managing your portfolio, including work order management, online rent payments, good reporting features, and expense tracking. They provide tutorials for getting started.

  1. DoorLoop

DoorLoop is highly rated by users and offers a free demo, competitive pricing, and a comprehensive feature set. It includes automation of accounting tasks, work order management, tenant communication, an owner portal, and streamlined tenant onboarding. It is designed for simplicity and ease of use.

8 best small landlord software · Pros and cons

What should you look for in the best small landlord software?

As I have mentioned, there are several aspects to consider when finding the best small landlord software. Below, I share with you a list of the main features you should look for in software so that it is good and functional for both the landlord and the tenant.

Tenant Management

  • Lease agreement creation and management
  • Maintenance request management
  • Rent collection and payment tracking
  • Rental application tracking
  • Tenant screening and background checks

Financial Management

  • Accounting and bookkeeping features
  • Budgeting and financial reporting
  • Expense tracking and management
  • Income tracking and rent roll management
  • Tax preparation and reporting assistance

Property Maintenance

  • Asset and inventory tracking
  • Inspection checklists and reports
  • Maintenance scheduling and reminders
  • Vendor and contractor management
  • Work order management and tracking

Analytics and Reporting

  • Customizable reports and dashboards
  • Expense and revenue forecasting
  • Real-time portfolio performance tracking
  • Rent analysis and market comparisons
  • Vacancy and turnover rate monitoring

Communication and Documentation

  • Communication logs with tenants
  • Digital lease signing
  • Document storage and organization
  • Email and messaging integration
  • Notice generation and delivery

Mobile Accessibility

  • Mobile app for on-the-go management
  • Real-time updates and notifications
  • Rent payment and maintenance request submission through mobile devices
  • Tenant portal for accessible communication
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Legal Compliance

  • Document templates for legal notices
  • Lease compliance reminders
  • Rent control and eviction laws tracking
  • Rent increase notifications
  • Tenant data security and privacy features